EP365 Product Catalog everything about your products in one place
Product pages with a gallery, features, specifications, price lists and downloadable material — all inside the Microsoft 365 you already have and pay for. No extra catalogue tool, no additional passwords, no leaflet copies in email.
Sound familiar?
This is what sales and product teams tell us before they roll out EP365 Product Catalog. Not because people work badly — but because shared folders and email were never built to hold one version of the truth about a product.
“Where's the current description and the latest price list?”
Leaflets in email, photos on a drive, specifications in a colleague's head. A salesperson sends the customer last year's version because nobody told them a new one exists — and there was no way to tell them.
“New colleagues ask about things that aren't written down anywhere.”
What the product does, how it differs from the competition, what customers ask most often. A handful of people know the answers and pass them on verbally — onboarding takes months, and when they leave, the know-how leaves with them.
“The internal price list sits right next to the public leaflets.”
Partner terms and margins must not reach everyone, so they end up nowhere — or in a folder nobody is sure is configured correctly.
What EP365 Product Catalog does about it
Five things that put your product information in order fastest. The full list of features is further down in the details.
A product page, not a row in a spreadsheet
Every product gets its own page: hero image, description, key features, technical specifications in groups, variants with prices, downloadable files, links and FAQs. Empty sections hide themselves, so even a product described in three sentences still looks good.
A leaflet in email and specs in someone's head one page you can send to a colleague or a customer
Managed access, not a “hopefully nobody finds it” folder
Switch a product group to “selected people only” and assign individuals or groups from Microsoft 365. Internal price lists, partner terms or upcoming releases are then visible only to those who should see them.
The internal price list next to public leaflets separate lines with their own access
Files with the product, not in email
Datasheets, leaflets and manuals live right on the product. A file marked as internal is visible only to your team — customer-facing material stays public.
A link to a product in two clicks
Every product has its own address. The “Reference this content” card offers a catalogue link, the product website and ready-made Markdown — drop it into a quote, the intranet or Teams.
Builds on your price list in CRM
If you run EP365 CRM, the catalogue connects to its products: existing ones are matched, missing ones created. CRM keeps driving quote prices, the catalogue the content — with no retyping.
The fastest way: 30 minutes at the screen.
No corporate slide deck. We share a screen and click through the app on a sample company's data — you'll see exactly what your salesperson and product manager would see.
„Sales finally takes descriptions and prices from one place, and a new joiner finds their way around on their own. Meanwhile the internal price list is visible only to those who should see it.“
Manufacturing company · 40 people · 60 products across three lines
The catalogue was live in half a day. Products were pulled from the price list the company already kept in EP365 CRM; the content was then filled in by the product manager.
For those who want to know more
Everything essential in one place — features, comparison with the alternatives, security, pricing and answers to common questions.
Product catalogue
Tiles with a hero image, status and price, or a table with sortable columns — the app remembers each user's choice. Filters by category, group and status, diacritics-insensitive full-text search, pagination and CSV export.
Product page
Hero image with a gallery (full-screen viewer, videos linked from YouTube or Stream), rich-text description, key features, technical specifications in groups, variants with prices, downloadable files, links and FAQs. Empty sections hide automatically.
Product groups
Product lines and families with their own card, description and colour. A group doubles as the unit of permissions — switch it to “selected people only” and it becomes an internal line available to assigned people only.
Roles and managed access
Reader (anyone with access to the site), content editor and administrator. Editors and readers can be scoped to the whole catalogue, a single group, or one product — by name or via Microsoft 365 groups (including nested ones).
Structured editor
Sections in the left rail (basics, content, features, gallery, specifications, pricing, files, links, FAQ), rich text without any HTML knowledge, drag-and-drop ordering of features. One Save button for the whole product.
Images and gallery
Drag-and-drop upload, automatic removal of hidden metadata from photos (including GPS location) and downscaling of large images. A star sets the hero image; videos are added by link with a poster.
Files on the product
Datasheets, leaflets and manuals right on the product, each with a preview and download. A file marked as internal is hidden from readers — partner price lists sit with the product, but only your team sees them.
Multilingual content
Czech is the default; further languages are enabled in settings (a catalogue of eleven European languages). The editor switches languages with tabs — one set of fields, no duplicated forms. An untranslated product falls back to the default language.
EP365 CRM integration
Optional. The catalogue takes over products kept in CRM with one click: existing ones are matched by code or name, missing ones created. The other way round, it can create or update a product in CRM — so the commercial price list stays in CRM and the content in the catalogue.
Import and sample data
Bulk load from CSV or JSON with a preview and confirmation — repeatable thanks to matching by product code, with a sample template. A set of sample products is ready to try things out and can be removed with one click.
Everything in one clear window
A light interface in a single app, quick search across products and groups (⌘K / Ctrl+K), a dedicated address for every view and product, a working Back button and a usage overview for administrators. Themed in your brand colours.
Product data stays with you
Descriptions, images, files and prices are stored solely inside your Microsoft 365, under your company identity and permissions. No export to a third-party cloud, no migration of content out of the organisation.
No new passwords
People sign in with their company Microsoft account. When a colleague leaves, IT handles it in one step — blocking the account also removes access to the catalogue.
You decide who sees what
The catalogue is visible to anyone with access to the site. Selected lines and products are unlocked only for specific people or Microsoft 365 groups — including nested ones. Internal files and notes stay with the team.
Photos without hidden metadata
Hidden metadata, including GPS location, is stripped from uploaded images automatically and large photos are downscaled — so product photos from the field never reveal more than they should.
The only connection out is the licence
Our side verifies only the validity of your licence (company identifier and expiry date). No product data travels through it — and you can re-run the check at any time.
A verifiable history and rollout without IT
Who changed what and when is traceable in the record history and in the Microsoft 365 audit log. You deploy the app as a single package — the required lists, library and groups create themselves, with no manual scripts.
Priced by company size
You pay per company, not per person looking at the catalogue. The price follows the total number of users in your Microsoft 365 — the full scope of the app within that size.
Implementation at your site
Installation, environment preparation, a workshop for the product team, theming to your brand, a proposed structure of groups and categories, roles and access setup, and optionally the first fill of the catalogue by import or from EP365 CRM.
The exact price depends on company size, the number of products and the scope of the initial setup. We'll send a precise quote after a short call.
Support rate
Consulting, environment changes, custom categories and lookups, product data migration or training for new editors.
Support is billed per each started 15 minutes of work. We always tell you the expected scope in advance.
Where is our product data stored?
Is this an e-shop or a customer-facing catalogue?
How is it different from a SharePoint document library?
Can we have internal lines and price lists that not everyone sees?
Do we need EP365 CRM?
How quickly can we roll it out and fill it?
Does it work on mobile?
Often paired with EP365 Product Catalog
Further reading on the blog
Need help putting your SharePoint in order first? Explore our audit, governance and care services
What exactly do you want to discuss?
Pick what's burning most right now. We'll get back to you, walk through your situation and propose next steps, including an indicative price.