EP365 Multimedia centre company media and brand kit in your Microsoft 365
Event photos, product shots, videos and brand materials in one visual gallery — all inside the Microsoft 365 you already have and pay for. No third-party cloud, no per-head licence, no extra login.
Sound familiar?
This is what almost every marketing team tells us before they deploy the Multimedia centre. Not because people are untidy — but because email, ZIPs and shared folders were never built for company media.
“Send me the current logo, would you?”
The logo, colour palette and presentation template exist in five versions across five folders. “Which one is valid?” is a daily ritual no one can answer reliably.
“The conference photos? They were in some ZIP.”
Event media, product shoots and videos end up as an email attachment or in a shared folder no one can find six months later. No gallery, no tags, no organisation.
“We pay per head for people who only look?”
External media-management tools bill per user — and the whole company browses the gallery. On top of that, your media sits in a third-party cloud, outside your environment and outside your control.
What the Multimedia centre does about it
Five things that bring order to your media fastest. The complete feature list is below in the details.
A visual gallery, not a dumping ground
Photos and videos in a clear grid with thumbnails generated by your own Microsoft 365 — no external service, no extra cost. Open full-screen, switch to a list view and search by tags.
ZIPs in your inbox and folders in disarray one gallery with thumbnails and tags
A brand kit with its own permissions
Logo, colours, fonts, templates and the brand manual live in their own area with separate permissions. Anyone can view and download them; only a dedicated team — typically marketing — manages them.
Logos in five versions across five folders one home with the current brand kit
Collections and albums, in depth
Organise media into albums and sub-albums with breadcrumb navigation. A conference album, a product line, a section per department — an item can sit at any level.
Video that doesn't bloat the library
Upload small videos as files; for large ones, just link to YouTube, Vimeo or Microsoft Stream. Only the thumbnail and link are stored, and playback runs right in the gallery.
Featured items, favourites and sharing by link
An administrator highlights what matters most as featured; everyone saves media to their own favourites. And you can send a colleague a precise link to an album or a single photo.
The fastest route: 30 minutes at a screen.
No company slideshow. We share a screen and click through the gallery on sample data — you'll see exactly what your people and your marketing team would see.
„At last we have one place with the current logo and event photos — and we send a link, not attachments in an email.“
Company · 120 employees · managed by marketing + internal comms
Deployment took a single day, with no developer. Marketing uploaded the brand kit and the first event albums over one morning.
For those who want to know more
Everything that matters in one place — features, a comparison with the alternatives, security, pricing and answers to common questions.
Visual gallery
Thumbnails for photos and video cover frames are generated by your own Microsoft 365 — no external thumbnail service, no extra cost. Grid or list, and open full-screen.
Hybrid video
Upload small videos as files; for large ones, just link to YouTube, Vimeo or Microsoft Stream — only the thumbnail and link are stored. The library doesn't bloat and playback runs in the gallery.
Hierarchical collections (albums)
Organise media into albums to any depth — collections, sub-collections, breadcrumb navigation. An item can sit at any level of the tree.
Separate brand kit
Logo, colours, fonts, templates and the brand manual live in their own area with separate permissions. Anyone can view and download them; only a dedicated team manages them.
Featured media
An administrator highlights what matters most as featured — a gold star and a dedicated section on the gallery home page. Newcomers and externals see what's current at a glance.
Favourites for everyone
Every user saves media to their own favourites — just for themselves. Quick access to what they use most, without touching the shared gallery.
Tags and bulk actions
Tag your content and run a bulk action over a selection — add to a collection, tag, feature, download as a ZIP or delete. Tags can be renamed and merged across media.
A link to every screen and item
Send a colleague a precise link to a specific album or photo. Bookmarks work, as do deep links from an email or Teams.
Looks like Microsoft 365
The gallery runs right on your company site and sign-in uses the company account — no extra login. Administrators see upload and management actions; everyone else simply views and downloads.
Roles and permissions
Anyone with access to the site and library sees the content. Uploading, editing and deleting are reserved for administrators, and the brand kit can have stricter permissions still.
Data stays with you
Photos, videos, brand assets and their descriptions are stored exclusively in your Microsoft 365 environment. No third-party cloud, no media leaving the company.
Nothing handed to third parties
On our side only the licence validity is checked — your environment ID and expiry date. No company media or descriptions flow through it.
Permissions inherited from Microsoft 365
Anyone with access to the site and library sees the content. Uploading, editing and deleting are reserved for the administrator role — an ordinary user only views and downloads.
A brand kit with stricter permissions
The brand area can have its own, stricter permissions — write reserved for a dedicated team, viewing and downloading for everyone. That keeps marketing in control of the brand.
GDPR without public links
The app generates no public sharing links. Links lead into your Microsoft 365, where standard permissions and an audit trail apply.
No lock-in on cancellation
If you stop paying, the gallery keeps running in read-only mode — viewing and downloading still work. Your media stays in your libraries, with no file migration.
Price by company size
The monthly subscription depends on the total number of users in your Microsoft 365. Unlimited media and unlimited people viewing the gallery — you pay for the deployment, not per head and not by file volume.
On-site implementation
We help you get started: installation, theming to match your brand, setting up the brand kit and the first collections, a short workshop for administrators and filling in sample content.
The exact price depends on company size and the scope of the initial content. Migrating a large volume of media from old storage is beyond the base package — we'll send a precise quote after a short call.
Support pricing
Consultations, environment adjustments, brand-kit setup or user support.
Support is billed per started 15 minutes of work. We always tell you the expected scope in advance.
Where is our media stored?
Do we pay for everyone who only views media?
What about large videos?
Who can upload and manage content?
Does it need another server or an installation?
What happens to our media if we stop paying?
Can it recognise faces or tag content automatically?
Often paired with the multimedia centre
Further reading on the blog
Need help putting your SharePoint in order first? Explore our audit, governance and care services
What exactly do you want to discuss?
Pick what's burning most right now. We'll get back to you, walk through your situation and propose next steps, including an indicative price.