EP365 Private secure AI a private AI assistant inside your Microsoft 365
A full-featured AI for every employee — right inside your Microsoft 365. It answers from your company documents too, with a link to the source and only from what each person is allowed to see. One licence for the whole team, your data stays with you.
- Approvalby your manager at least 3 working days ahead
- Meal allowanceCZK 200–450 depending on trip length
- Expense claimwithin 10 working days of returning
Sound familiar?
This is what companies tell us before they deploy secure AI. Not because people are doing anything wrong — they simply want to work faster and reach for whatever is to hand. But personal ChatGPT was never built for company data.
“Half the office is quietly pasting work into ChatGPT.”
They write emails there, translate contracts, summarise meeting notes. Company data leaves the organisation and nobody knows where it goes — until something goes wrong.
“We do have AI, but five enthusiasts use it.”
The rest of the company is left out. Copilot is excellent, but it's licensed per head — so in the end only a chosen few get it.
“Who is allowed to use AI, for what, and with which data?”
There are no rules and no overview. Without control over where data flows, the security team simply won't let new tools through.
What Private AI does about it
Five things that bring you peace of mind fastest — and productivity too. The complete feature list is below in the details.
Answers from your documents — with a link to the source
Flip a toggle next to your question and within seconds the assistant searches your documents across SharePoint and Teams. It answers and shows which documents it drew on — click to open the source straight away. It can also summarise several documents at once, or compare two versions and tell you what changed.
Digging through shared folders and asking colleagues an answer with a link to the source in seconds
Your data stays with you in Microsoft 365
Conversations, attachments and settings are stored exclusively in your Microsoft 365. The AI model itself runs in your Azure subscription in the EU — Microsoft contractually guarantees that your content never leaves the company and is not trained on. No third-party cloud.
Personal ChatGPT accounts outside the company AI inside your Microsoft 365
Everyone sees only what they're entitled to
The assistant searches under the identity of whoever is asking. So two colleagues can get different answers to the same question — depending on what each of them is allowed to see.
Shared prompts for the whole team
Prepare proven templates for emails, summaries or translations once and share them across the company. Everyone starts from a solid brief, not a blank field.
Costs under control
Every user has a daily query limit you set. In the overview the administrator sees monthly spend, query counts and the most active people — nothing catches you out.
The fastest route: 30 minutes at a screen.
No company slideshow. We share a screen and click through the assistant on sample data — you'll see exactly what your people would see, including answers from documents with a link to the source.
„People wanted AI. Now they finally have it — and we don't lose sleep over where the data goes. In the first month 78% of people moved to the company assistant.“
Manufacturing company · 240 employees
Deployment took five days from the kick-off call. Beforehand, IT found that over 60 people were using personal ChatGPT accounts for company tasks — now everything is under one roof.
For those who want to know more
Everything that matters in one place — features, a comparison with Copilot and ChatGPT, security, pricing and answers to the common questions from CIOs and security teams.
Chat right inside your environment
The assistant is part of your company page in Microsoft 365. Answers stream as they're written, you save conversations with favourites, tags and an archive, search within them and export to Word, Excel or HTML. On request it drafts an email, a task or a calendar event too. No installation, no extra sign-ins — in English and Czech.
Answers from your documents
Flip a toggle next to your question and the assistant searches your documents across SharePoint and Teams. It answers with a link to the source (a click opens a preview), summarises material from several documents at once and compares their versions. You can also ask about people from the company directory (“who handles health and safety here?”) or by time (“what's new in the policies over the last month”).
Verified (authoritative) sources
An administrator marks key areas of content — policies, regulations, official procedures — as verified sources. The assistant draws on them first, visibly flags them in the answer, and when a regular document contradicts a valid policy it points out the discrepancy and follows the verified version. A verified source can optionally be limited to members of a specific Entra ID group (e.g. the sales playbook only for the sales team) — SharePoint permissions always apply.
Attachments: PDF, Word, Excel, images
Attach a file from your computer or pick one straight from the company library. The assistant reads text from PDF, Word, Excel and PowerPoint, and understands images too. Attachment content is never stored — only the file name.
Prompt Studio — all your prompts in one place
One place where everyone has every assistant prompt at hand — open it with a button or by typing “/”. In two layers: Tasks are ready-made briefs that drop into your message (summarise a document, write an email, translate, find the right person), while Assistants are specialised personas that set the behaviour of the whole conversation (legal adviser, HR guide, translator). You pick from a ready-made gallery, centrally managed company-shared prompts, or your own personal ones. On top of that, you smartly add real company documents, people and conversations right into the brief.
Floating assistant on every page
The assistant doesn't wait on a single page — a floating button opens it anywhere on the site, including answers from your documents. In one click you move the conversation into the full application, along with its attachments and templates.
Daily limits and privacy
Every user has a daily query limit you set. Conversations are private — nobody ever sees anyone else's, by any route. For oversight you can optionally enable administrator supervision and a record of searches; both are off by default and people always know about them.
Cost overview for administrators
A monthly overview: total queries, consumption, estimated cost, a daily chart, the top 10 most active people and the engagement rate (daily / weekly / monthly). Costs in black and white.
Roadmap and feedback inside the app
People see a public roadmap (Under review · Planned · In progress · Done) and can report a bug or suggest a feature straight from the application.
Central management across sites
With the Homepage deployed, you manage the assistant's key settings from one place for all sites: company prompts, answer sources and the AI's default behaviour. Each site either inherits the values or configures its own.
Data stays with you
Conversations, messages and settings are stored exclusively in your Microsoft 365. No data travels to our servers or to a third-party cloud.
Everyone sees only their own
By default each employee sees only their own conversations. Other people's data is technically out of reach, even if someone knew the direct link.
SharePoint guards permissions
Answers from documents draw only on content the person has access to. The application has no privileged account that could see more than the person asking.
No copy of your data
Document search happens at the moment of the query, directly over your SharePoint. No external index or copy of the files is created — the administrator sets the scope.
Controlled oversight — optional
For oversight purposes you can enable administrator supervision of conversations (§316 of the Czech Labour Code) and a record of searches. Both are off by default, and the user always sees whether their conversations are private or visible to an administrator.
Access keys kept hidden
The AI model's keys are held securely on the server side. They never reach the browser — neither users nor anyone on the site can see them.
AI that doesn't learn from your data
Microsoft contractually guarantees your content is not used to train models — unlike consumer AI tools.
Outside company search
Conversations with the assistant never appear in SharePoint search results — they're completely excluded from it.
Hosted in the EU
The whole solution can run exclusively in European datacentres (West Europe, North Europe, Sweden Central).
Price by company size
One monthly price for the whole team — no per-head maths. It scales with the size of your organisation. Running the AI model itself comes straight from your Azure subscription (typically CZK 1,500–8,000 a month depending on volume) and you see it in the overview, day by day.
On-site implementation
We take care of getting you started: installation, configuration, connecting your AI model and training your people. Starter (one site / one department) usually takes 3–5 days, a full company rollout 5–10 working days.
The exact price depends on the size of the organisation, the scope of the rollout and any regulatory requirements. We'll send a precise quote after a short call.
Support pricing
Consultations, environment adjustments, model tuning or user support.
Support is billed per started 15 minutes of work. We always tell you the expected scope in advance.
Do you send our data to OpenAI?
Does the assistant search my documents?
Can the assistant see documents I'm not entitled to?
How secure are the conversations?
Which attachment formats do you support?
How does it differ from Microsoft 365 Copilot?
How do you handle costs and spend control?
How long does deployment take?
Can people share prompts?
What do we need to have in place?
What are the hidden costs?
Often paired with Private secure AI
What exactly do you want to discuss?
Pick what's burning most right now. We'll get back to you, walk through your situation and propose next steps, including an indicative price.