HR portal· an app for Microsoft 365

HR portal: New starters know what is waiting.
And HR knows what is going on.

An Employee portal and an HR workspace in one — starting and leaving step by step, what is waiting for whom across your apps, questions for HR and an overview of starts and leavers for the people team.

Who it's for Companies where HR matters live in e-mails and spreadsheets starts, leavers and questions for HR

What it costs from €50 per month an add-on to the Complete package, not sold on its own

How to start A 30-day pilot free licence in your tenant, rollout per the price list

Show me — 30 minutes online → How it works

Runs in your Microsoft 365 — no foreign cloud and no extra passwords.

Joining the companyTomáš B. · day one · steps for HR, IT, the manager and the buddy

You are here

7 of 9steps done

IT IT — equipment and account ✓ done 3 days ahead

EC Emma Clarke · manager ✓ desk ready

TB Tomáš B. · new starter today · 2 documents to acknowledge

HR sees what is still open in the workspace Teams chat in one click

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How it works

Three steps, no onboarding spreadsheet.

A home page for employees and a workspace for HR on top of EasyPortal 365 apps.

HR assigns the situation

Assign starting, leaving or a role change in the Life Situations Centre. HR, IT, the manager and the buddy get their own steps with due dates.
Ready-made Czech HR content
The employee sees their journey

Milestones on the portal, steps for today and tomorrow, documents to acknowledge, Absence requests and answers to questions.
Every button leads to where the item is handled
HR sees what is going on

Overdue assignments, leave to approve, employee questions and a calendar of starts and leavers for the next 6 weeks.
Everyone sees only their own numbers

Inside the app

See it in practice

What is waiting for HR today, a calendar of joiners, changes and leavers six weeks ahead, and an overview of who is in which phase and what is still missing.

What changes

Today vs. with HR portal

This is how it looks in many companies for as long as HR matters live in e-mails, spreadsheets and several different places.

Today “The new starter doesn't know where to go on day one, and their desk isn't ready.”Onboarding runs on e-mails and a spreadsheet. What was left hanging shows up on the first day.

With the app One plan, everyone sees their own stepsHR, IT, the manager and the buddy have their steps with due dates; the new starter sees their journey and today's steps on the portal.

Today “Where do I find it, and who do I write to?”Policies on the intranet, leave in another system, a question for HR by e-mail. HR keeps answering the same things.

With the app What is waiting — in one listDocuments to acknowledge, Absence requests and answers to questions on the home page. Ask the AI Assistant, or privately ask the team that handles it.

Today “Who starts next month, and what is still open?”Leave to approve, unanswered questions and overdue steps each live somewhere else.

With the app What is waiting for HR, on one screenFour numbers from your apps with a link through, and a calendar of starts, role changes and leavers six weeks ahead.

The fastest route

30 minutes on screen, no company presentation

5 minHow starting, leaving and questions for HR work at your company today
10 minThe Employee portal through a new starter's eyes — journey, steps and what is waiting in the apps
10 minThe HR workspace — what is waiting today, the 6-week calendar, starts and leavers
5 minWhat you need for it, the HR add-on and what a rollout would mean for you

Pick a demo slot → Free and with no commitment · online in Teams

12 areas — click one for details

Two pages, one app

The Employee portal is a site for everyone, the HR workspace a private site for HR only. HR portal runs both; they differ in the layout preset. An administrator picks it in Settings; a preset replaces the layout while the section content stays.

Personal overview in the greeting

Under the welcome, one sentence about what is waiting for the signed-in person (“This is day 3 with us…”) and up to three number cards: your start or assigned situations, steps in colleagues' situations, documents to acknowledge, an answer to your question, your buddy and the next event. A card with nothing to show is left out. In the HR workspace, cards for starts, leavers and running group assignments.

Your journey and This week

An individually assigned situation (start, leaving, role change…) as a journey with milestones and a “You are here” marker, with the steps for today and tomorrow below and the people who help — with a Teams chat one click away. Anyone without a journey sees This week: their own steps due within 7 days and the steps that belong to them in colleagues' situations as a manager or buddy. People with nothing assigned don't see these two cards.

Assigned to you

Situations in progress that someone assigned to you — individually or as a group, such as training for a whole department — with progress, due date and your next step. The most urgent come first, the rest are in the Life Situations Centre; a click opens the assignment there.

What is waiting — from your apps

One list across apps: documents to acknowledge from Controlled documents (overdue first), your own Absence requests awaiting approval, a new answer to your question or a question still waiting for one, and announcements to confirm. A row leads to where the item is handled — a question to the Questions & Ideas tab in Workplace once the portal knows its page.

Announcements with read confirmation

Publish an important announcement with a “Confirm reading” button. In announcement management you then see how many people have confirmed it and who they are.

Life situations and HR content

Life situation cards from the Centre in phase colours — from starting to leaving. Ready-made Czech HR content is available to get going: 19 situations, 9 of them with a step plan, and 29 guides. It is loaded into the Centre with a button, only ever adds, and HR fills in contacts, systems and company rules.

The Ask band

On the left a question for the AI Assistant with suggested questions, on the right a private question to the team that handles it, with a response time when the area has one. The question for the AI is copied to the clipboard and the AI Assistant opens in a new tab. A question for a person is created right on the portal and can be linked to directly; answers are given on the Questions & Ideas tab in Workplace.

News, events and people

Site news as a magazine, upcoming events, new colleagues with photos and kudos. The Life Situations Centre can add a new starter from an assigned onboarding to the New joiners section on your intranet's main (hub) site. Quick links to systems and services can be targeted by department, location or role.

HR workspace

What is waiting for HR today, a 6-week calendar of starts, role changes, leavers and family situations, the Starts and leavers board in four columns (Preparing to start, Onboarding, Role change and return, Leaving and parental leave), group assignment progress, the queue, employee questions, quick actions and the HR library.

HR quick actions

Assign a situation, Approve leave, Edit situation plans and Policies — auditor overview go straight to the action in the Life Situations Centre, Absence and Controlled documents; the HR library button goes to your library. An app you don't have gets no button.

Management and look

The Aurora look and a theme inherited from your company hub, an interface in English and Czech, and Ctrl+K search that jumps to a section, an app or an action. Sample data is created only with a button, and an administrator activates new versions in Settings without uploading a package.

Area

EP365 HR portal

Intranet, e-mail and Excel

SharePoint HR site template

HR and payroll system

Data in your Microsoft 365

yes, entirely

depends on the intranet

yes

depends on the product

Starting and leaving as a process with steps and due dates

employee, manager, buddy, HR, IT

spreadsheet and e-mails

a plain task list

depends on the product

What is waiting for employees across apps

on one page

each somewhere else

only from the HR system

HR overview — starts, leavers, what is overdue

6-week calendar and board

manual spreadsheet

depends on the product

Announcements with read confirmation

with a list of who confirmed

depends on the intranet

depends on the product

A private question to HR with a response time

with Questions & Ideas in Workplace

by e-mail

depends on the product

Payslips, time and attendance, personnel file

no — links to the HR system

files and e-mail

yes

Rollout

presets and ready-made HR content

you already have it

you write the content and process

introducing a new system

Your data stays with you

HR portal stores only its page settings, in a hidden list on the site in your Microsoft 365. Section content (announcements, events, kudos, new joiners, quick links) lives in SharePoint lists on the same site, assigned situations in the Life Situations Centre, requests in Absence. The portal has no server or database of its own.

SharePoint permissions hold the boundary

Everyone sees only the assignments they can access in the Life Situations Centre: their own, managers those of their people, buddies and step owners the ones they take part in, HR all of them. Permissions apply to each item in SharePoint — this is not hiding on screen.

Confidential situations without names

For a confidential situation, such as leaving or parental leave, the portal shows the name only to the assigned person. In the HR workspace only where an administrator turns it on — the HR workspace preset does, which is why it belongs on a site that only HR can access.

The portal shows, the apps decide

The portal does not confirm steps of assigned situations, document acknowledgements or leave requests — every button leads to the app where the item is handled and where its permissions apply. The numbers for HR are shown only to those they belong to.

No new passwords

People sign in with their company Microsoft account. HR portal shares the administrator and content editor roles with Workplace on the same site. When someone leaves, IT blocks the account — and access to the portal goes with it.

Only the licence request reaches us

The app downloads the file with your company identifier and expiry date and checks it in your browser. HR portal sends us no assignments, questions or names; the app code, fonts and the release notes load from our content delivery network. HR portal itself does not call any AI — the AI Assistant is a separate app with its own rules.

The price is the total — for a complete solution

You are not buying just HR portal. Both options give you the whole company intranet and its management — news and announcements, a document overview, employees' life situations, SharePoint monitoring and rules (the Complete package) — with HR portal on top. The only difference is whether you also want leave management and documents to acknowledge.

Intranet + HR portal

Complete package with HR portal

Complete package — the company intranet and its management

Workplace – a company intranet with news, announcements and questions
Life Situations Centre – starting, leaving, a role change step by step
My Documents – one overview of all documents you can access and a guide for saving a new file
Atlas with the Governance add-on – SharePoint governance and audit, including the rules for running it
Site Manager – creating sites and teams with approval and validity tracking
Quick Actions – extra actions in the SharePoint menu — included

For HR

HR portal – the Employee portal and the HR workspace

Total per month for everything listed above

Up to 25 M365 users

€345 / month

26–70 M365 users

€595 / month

71–150 M365 users

€845 / month

More than 150 M365 users

Individual

Of which the Complete package is €295 / €495 / €695 and HR portal €50 / €100 / €150; HR portal is not sold without the Complete package. Leave management and documents to acknowledge can be added at any time.

Request a quote

Recommended

Intranet + everything for HR

Complete package with the HR add-on

The same as on the left, plus Absence and Controlled documents

Complete package — the company intranet and its management

Workplace – a company intranet with news, announcements and questions
Life Situations Centre – starting, leaving, a role change step by step
My Documents – one overview of all documents you can access and a guide for saving a new file
Atlas with the Governance add-on – SharePoint governance and audit, including the rules for running it
Site Manager – creating sites and teams with approval and validity tracking
Quick Actions – extra actions in the SharePoint menu — included

For HR

HR portal – the Employee portal and the HR workspace
Absence – leave requests, approvals, a team calendar
Controlled documents – policies, acknowledgements, document sets for new starters

Total per month for everything listed above

Up to 25 M365 users

€490 / month

26–70 M365 users

€840 / month

71–150 M365 users

€1,190 / month

More than 150 M365 users

Individual

Of which the Complete package is €295 / €495 / €695 and the HR add-on €195 / €345 / €495. Bought piece by piece it would cost €595 / €1,020 / €1,445 — with the HR add-on you save €105 / €180 / €255 a month.

Request a quote with the HR add-on

Deployment

Rollout

€880 one-off

The HR portal rollout covers setting up the Employee portal and HR workspace sites, the HR starter content in the Life Situations Centre, an HR question area with its security, roles and HR training. Adapting the content and situation plans to your company's process beyond a standard rollout is quoted separately. With the HR add-on the rollout costs €1,980 in total (plus setting up Absence and policy categories in Controlled documents). The Complete package is rolled out for a flat fee of €1,495 / €2,495 / €3,495, assuming admin access to SharePoint and Teams. Services are paid per stage: 60% when it starts, 40% when it is finished.

A 30-day pilot

30 days of the licence free of charge in your own tenant; the rollout is paid per the price list. If you order within the 30 days, you pay the licence only from the order date.

Extended support

Support rate

€110 / hour

Consultancy, environment changes, training or user support beyond the licence.

How we calculate support

Support is charged per each started 15 minutes of work. We always tell you the expected scope up front.

Prices exclude VAT. The tier follows the total number of internal users in your Microsoft 365.

Is HR portal an HR information system?

No. Payslips, time and attendance and personnel files stay in your HR and payroll system — the portal links to them. HR portal is the place where employees find everything from HR and HR sees what is going on. It does not connect to an HR system.

Which apps do I need for HR portal?

HR portal is an add-on to the Complete package — Workplace, the Life Situations Centre, My Documents, Atlas with the Governance add-on, Site Manager and Quick Actions. It is not sold on its own: assigned situations, the journey and the calendar of starts and leavers come from the Life Situations Centre, while managing the portal and answering questions (Questions & Ideas) happen in Workplace. Leave requests come from Absence and documents to acknowledge from Controlled documents — both are in the HR add-on; AI answers in the Ask band come from the AI Assistant. Whatever you have not deployed, the portal does not show — the section hides.

Why two sites?

Everyone reads the Employee portal; the HR workspace is a private site for HR only. The HR workspace shows names even for confidential situations such as leaving or parental leave — which is why it belongs on a site that only HR can access. Both pages run on the same app and differ in the layout preset.

Will colleagues see that I'm leaving or expecting a baby?

No. The portal shows a confidential situation only to you and the people who handle it with you. Permissions on each item in SharePoint hold that boundary, not hiding on screen.

Do employees confirm a step right on the portal?

No, and that is deliberate. The portal shows what is waiting for you and a button takes you to where it is handled: a step to the Life Situations Centre, a document to acknowledge to Controlled documents, a leave request to Absence. Back on the portal, just refresh it.

Does the AI Assistant answer from our HR policies?

The AI Assistant is a separate app and answers from documents in your SharePoint that the person asking has access to; an administrator sets the scope — for example just the Employee portal site. The Ask band copies the question to the clipboard and opens the AI Assistant in a new tab, where you paste it. If the answer is not enough, one click sends a question to a person.

Does publishing on the portal count as serving a document?

No. Under Section 334 et seq. of the Czech Labour Code, a notice of termination, a pay assessment and some other documents have their own delivery rules. The portal is a place for information, not a delivery channel.

Does the portal replace a whistleblowing system?

No. Under Czech Act No. 171/2023 Coll., an internal whistleblowing system is mandatory for employers with at least 50 employees. The portal can publish how to make a report and who the designated person is — the HR starter content includes a guide for that — but it does not replace the channel itself.

Can people without a computer use the portal?

Only those with a Microsoft 365 account — the portal is a SharePoint page and people sign in with their company account. On a tablet or phone the page rearranges into a single column.

Is HR portal available in English?

Yes — the HR portal interface is in English and Czech. The HR starter content and the Life Situations Centre's e-mails are in Czech, and the Absence interface is Czech only.

How much does HR portal cost?

It depends on what you want with it. The Complete package with HR portal (the company intranet and its management plus HR portal) costs €345 / €595 / €845 a month. The Complete package with the HR add-on — the same plus Absence and Controlled documents — costs €490 / €840 / €1,190 a month. Prices are for up to 25 / up to 70 / up to 150 Microsoft 365 users, more than 150 individually; the HR portal licence on its own is €50 / €100 / €150 and is not sold without the Complete package. The HR portal rollout is a one-off €880, with the HR add-on €1,980. Prices exclude VAT.

Can we try HR portal first?

Yes, as a pilot: 30 days of the licence free of charge in your own tenant, with the rollout paid per the price list. If you order within the 30 days, you pay the licence only from the order date.

What do you need from us for the rollout?

An administrator to create both sites (or ask us to), a one-off approval of access to Microsoft Graph in the SharePoint admin centre, and someone from HR to fill in contacts, systems and company rules in the ready-made content.

How do app updates work?

You upload the package to your App Catalog just once. New versions then load on their own and your admin manages them right inside the app — on the Version management card in Settings they can pin a version or roll back to an earlier one. No repeated package deployments: we ship improvements continuously — without a pinned version your site gets them automatically, with a pinned version you switch when you choose.