EP365 · An app for Microsoft 365

An Employee portal and HR workspace in Microsoft 365

EP365 HR portal everything from HR in one place — for employees and for HR

A home page for employees and a workspace for HR on top of EasyPortal 365 apps — starting and leaving step by step, what is waiting for whom, questions for HR and an overview for the people team. Inside the Microsoft 365 you already have and pay for. No foreign cloud and no extra passwords.

Employees know what is waiting for them. Starting, leaving or a role change as a journey with milestones and steps for today and tomorrow. Next to it, documents to acknowledge, their own Absence requests, answers to questions and announcements to confirm — on one page.

HR knows what is going on. In the HR workspace you see overdue assignments, steps for HR, leave to approve and employee questions, a calendar of starts and leavers for the next 6 weeks and a board of their progress.

Every button leads to where the item is handled. A step is confirmed in the Life Situations Centre, a document in Controlled documents, leave in Absence. Whatever you have not deployed, the portal does not show.

Book a 30-minute demo See what it does

Your data stays in your Microsoft 365 SharePoint permissions hold the boundary From 3,000 CZK a month with the Starter package

Your journey · day 3 with us

yours: 2 of 8 steps done

Before you start
First day
First weekYou are here
First month
Until the end of probation

For today and tomorrow

todayRead the work rules and health and safety policiespolicy

tomorrowCheck your personal details in the HR systemlink

tomorrowAdd a photo and contacts to your profiletask

Your team for the start: manager · buddy · who assigned it → you confirm steps in the Centre

Sound familiar?

This is how it looks in many companies for as long as HR matters live in e-mails, spreadsheets and several different places. Not because anyone does it badly — each thing simply lives somewhere else and nobody sees the whole.

“The new starter doesn't know where to go on day one, and their desk isn't ready.”

Onboarding runs on e-mails and a spreadsheet. Who has to do what — HR, IT, the manager, the buddy — is known only to whoever happens to have the spreadsheet open. What was left hanging shows up on the first day.

“Where do I find it, and who do I write to?”

Policies on the intranet, guides in a shared folder, leave in another system, a question for HR by e-mail. Employees don't know where to start, and HR keeps answering the same things.

“Who starts next month, and what is still open?”

The overview is pieced together from a calendar, the mailbox and spreadsheets. Leave to approve, unanswered questions and overdue steps each live somewhere else — HR finds out when someone complains.

What HR portal does about it

Five things where HR portal helps employees and HR the most. The full list of features is further down in the details.

Starting, leaving or a role change, step by step

HR or a manager assigns the situation in the Life Situations Centre, and everyone who has a part in it — the employee, the manager, the buddy, HR, IT — gets their own steps with due dates. On the portal the employee sees it as a journey with milestones, a “You are here” marker and steps for today and tomorrow, alongside the manager, the buddy and whoever assigned the situation. In the HR workspace, HR sees where everyone is and what is still open.

~~an onboarding spreadsheet and a chain of e-mails~~ one plan, everyone sees their own steps

Assignment · Joining the company · Tomáš B.

HR assigns the onboarding — steps for HR, IT, the manager and the buddy with due dates

3 days ahead: the manager prepares the desk, IT the equipment

Day one: the new starter sees their journey and today's steps on the portal

HR workspace: the start is on the calendar and the board, anything overdue is red

Done · all steps completed

What is waiting for you — from every app in one list

Documents to acknowledge from Controlled documents, your own Absence requests awaiting approval, a new answer to your question and announcements to confirm. If a source cannot be loaded, the portal says so — it never claims nothing is waiting.

~~five places and five notifications~~ one list on the home page

What is waiting for HR today

Four numbers from your apps — overdue assignments, steps for HR, leave to approve and employee questions — with a link to where the item is handled. Everyone sees only the numbers that belong to them.

Ask: the AI or a person

A band on the portal opens the AI Assistant, or a form for a private question to the team that handles it — only the person asking and the solvers see the question. Employees see the status of their last question right in the band.

Announcements with read confirmation

Publish an important announcement with a “Confirm reading” button. In announcement management you then see how many people have confirmed it and who they are.

The fastest route: 30 minutes on screen.

No company presentation. We share a screen and click through HR portal on sample data — from a new starter's home page through a question for HR to the overview of starts and leavers in the HR workspace.

Pick a demo slot Free and with no commitment · online in Teams

What we cover in 30 minutes

5 min How starting, leaving and questions for HR work at your company today

10 min The Employee portal through a new starter's eyes — journey, steps and what is waiting in the apps

10 min The HR workspace — what is waiting today, the 6-week calendar, starts and leavers

5 min What you need for it, the HR package and what a rollout would mean for you

For those who want to know more

Everything that matters in one place — features, a comparison with the alternatives, security, pricing and answers to common questions.

Two pages, one app

The Employee portal is a site for everyone, the HR workspace a private site for HR only. HR portal runs both; they differ in the layout preset. An administrator picks it in Settings; a preset replaces the layout while the section content stays.

Personal overview in the greeting

Under the welcome, one sentence about what is waiting for the signed-in person (“This is day 3 with us…”) and up to three number cards: your start or assigned situations, steps in colleagues' situations, documents to acknowledge, an answer to your question, your buddy and the next event. A card with nothing to show is left out. In the HR workspace, cards for starts, leavers and running group assignments.

Your journey and This week

An individually assigned situation (start, leaving, role change…) as a journey with milestones and a “You are here” marker, with the steps for today and tomorrow below and the people who help — with a Teams chat one click away. Anyone without a journey sees This week: their own steps due within 7 days and the steps that belong to them in colleagues' situations as a manager or buddy. People with nothing assigned don't see these two cards.

Assigned to you

Situations in progress that someone assigned to you — individually or as a group, such as training for a whole department — with progress, due date and your next step. The most urgent come first, the rest are in the Life Situations Centre; a click opens the assignment there.

What is waiting — from your apps

One list across apps: documents to acknowledge from Controlled documents (overdue first), your own Absence requests awaiting approval, a new answer to your question or a question still waiting for one, and announcements to confirm. A row leads to where the item is handled — a question to the Questions & Ideas tab in Workplace once the portal knows its page.

Life situations and HR content

Life situation cards from the Centre in phase colours — from starting to leaving. Ready-made Czech HR content is available to get going: 19 situations, 9 of them with a step plan, and 29 guides. It is loaded into the Centre with a button, only ever adds, and HR fills in contacts, systems and company rules.

The Ask band

On the left a question for the AI Assistant with suggested questions, on the right a private question to the team that handles it, with a response time when the area has one. The question for the AI is copied to the clipboard and the AI Assistant opens in a new tab. A question for a person is created right on the portal and can be linked to directly; answers are given on the Questions & Ideas tab in Workplace.

News, events and people

Site news as a magazine, upcoming events, new colleagues with photos and kudos. The Life Situations Centre can add a new starter from an assigned onboarding to the New joiners section on your intranet's main (hub) site. Quick links to systems and services can be targeted by department, location or role.

HR workspace

What is waiting for HR today, a 6-week calendar of starts, role changes, leavers and family situations, the Starts and leavers board in four columns (Preparing to start, Onboarding, Role change and return, Leaving and parental leave), group assignment progress, the queue, employee questions, quick actions and the HR library.

HR quick actions

Assign a situation, Approve leave, Edit situation plans and Policies — auditor overview go straight to the action in the Life Situations Centre, Absence and Controlled documents; the HR library button goes to your library. An app you don't have gets no button.

Management and look

The Aurora look and a theme inherited from your company hub, an interface in English and Czech, and Ctrl+K search that jumps to a section, an app or an action. Sample data is created only with a button, and an administrator activates new versions in Settings without uploading a package.

Area

EP365 HR portal

Intranet, e-mail and Excel

SharePoint HR site template

HR and payroll system

Data in your Microsoft 365

yes, entirely

depends on the intranet

yes

depends on the product

Starting and leaving as a process with steps and due dates

employee, manager, buddy, HR, IT

spreadsheet and e-mails

a plain task list

depends on the product

What is waiting for employees across apps

on one page

each somewhere else

only from the HR system

HR overview — starts, leavers, what is overdue

6-week calendar and board

manual spreadsheet

depends on the product

Announcements with read confirmation

with a list of who confirmed

depends on the intranet

depends on the product

A private question to HR with a response time

with Questions & Ideas in Workplace

by e-mail

depends on the product

Payslips, time and attendance, personnel file

no — links to the HR system

files and e-mail

yes

Rollout

presets and ready-made HR content

you already have it

you write the content and process

introducing a new system

Your data stays with you

HR portal stores only its page settings, in a hidden list on the site in your Microsoft 365. Section content (announcements, events, kudos, new joiners, quick links) lives in SharePoint lists on the same site, assigned situations in the Life Situations Centre, requests in Absence. The portal has no server or database of its own.

SharePoint permissions hold the boundary

Everyone sees only the assignments they can access in the Life Situations Centre: their own, managers those of their people, buddies and step owners the ones they take part in, HR all of them. Permissions apply to each item in SharePoint — this is not hiding on screen.

Confidential situations without names

For a confidential situation, such as leaving or parental leave, the portal shows the name only to the assigned person. In the HR workspace only where an administrator turns it on — the HR workspace preset does, which is why it belongs on a site that only HR can access.

The portal shows, the apps decide

The portal does not confirm steps of assigned situations, document acknowledgements or leave requests — every button leads to the app where the item is handled and where its permissions apply. The numbers for HR are shown only to those they belong to.

No new passwords

People sign in with their company Microsoft account. HR portal shares the administrator and content editor roles with Workplace on the same site. When someone leaves, IT blocks the account — and access to the portal goes with it.

Only the licence request reaches us

The app downloads the file with your company identifier and expiry date and checks it in your browser. HR portal sends us no assignments, questions or names; the app code, fonts and the release notes load from our content delivery network. HR portal itself does not call any AI — the AI Assistant is a separate app with its own rules.

Licence

An add-on to the Starter package

Up to 25 users

CZK 3,000 / month

26–70 users

CZK 4,500 / month

71–150 users

CZK 6,000 / month

More than 150 users

Individual

HR portal is bought together with the Starter package (Workplace, My Documents and the Life Situations Centre) — it is not sold on its own, because assigned situations rely on the Centre and the portal is managed in Workplace. The subscription is based on the total number of users in your Microsoft 365.

Or the HR package

The Starter package, HR portal, Absence and Controlled documents for CZK 16,900 / 25,900 / 34,900 a month (up to 25 / up to 70 / up to 150 users, more than 150 individually). Separately it would be CZK 21,000 / 32,500 / 44,500.

Request a quote

Deployment

Rollout

from CZK 44,000 one-off

A flat fee: CZK 44,000 on top of your existing intranet, CZK 66,000 standalone including the hub. It covers the Employee portal and HR workspace sites, loading the HR content into the Life Situations Centre, adapting the situation plans to your company's process, setting up Absence, policy categories in Controlled documents, a question area with its security, roles and HR training.

A 30-day pilot

30 days of the licence free of charge in your own tenant; the rollout is paid as a flat fee. If you order within the 30 days, you pay the licence only from the order date.

Extended support

Support rate

CZK 2,200 / hour

Consultancy, environment changes, training or user support beyond the licence.

How we calculate support

Support is charged per each started 15 minutes of work. We always tell you the expected scope up front.

Prices exclude VAT

Is HR portal an HR information system?

No. Payslips, time and attendance and personnel files stay in your HR and payroll system — the portal links to them. HR portal is the place where employees find everything from HR and HR sees what is going on. It does not connect to an HR system.

Which apps do I need for HR portal?

HR portal is an add-on to the Starter package — Workplace, My Documents and the Life Situations Centre. It is not sold on its own: assigned situations, the journey and the calendar of starts and leavers come from the Life Situations Centre, while managing the portal and answering questions (Questions & Ideas) happen in Workplace. Leave requests come from Absence and documents to acknowledge from Controlled documents — both are in the HR package; AI answers in the Ask band come from the AI Assistant. Whatever you have not deployed, the portal does not show — the section hides.

Why two sites?

Everyone reads the Employee portal; the HR workspace is a private site for HR only. The HR workspace shows names even for confidential situations such as leaving or parental leave — which is why it belongs on a site that only HR can access. Both pages run on the same app and differ in the layout preset.

Will colleagues see that I'm leaving or expecting a baby?

No. The portal shows a confidential situation only to you and the people who handle it with you. Permissions on each item in SharePoint hold that boundary, not hiding on screen.

Do employees confirm a step right on the portal?

No, and that is deliberate. The portal shows what is waiting for you and a button takes you to where it is handled: a step to the Life Situations Centre, a document to acknowledge to Controlled documents, a leave request to Absence. Back on the portal, just refresh it.

Does the AI Assistant answer from our HR policies?

The AI Assistant is a separate app and answers from documents in your SharePoint that the person asking has access to; an administrator sets the scope — for example just the Employee portal site. The Ask band copies the question to the clipboard and opens the AI Assistant in a new tab, where you paste it. If the answer is not enough, one click sends a question to a person.

Does publishing on the portal count as serving a document?

No. Under Section 334 et seq. of the Czech Labour Code, a notice of termination, a pay assessment and some other documents have their own delivery rules. The portal is a place for information, not a delivery channel.

Does the portal replace a whistleblowing system?

No. Under Czech Act No. 171/2023 Coll., an internal whistleblowing system is mandatory for employers with at least 50 employees. The portal can publish how to make a report and who the designated person is — the HR starter content includes a guide for that — but it does not replace the channel itself.

Can people without a computer use the portal?

Only those with a Microsoft 365 account — the portal is a SharePoint page and people sign in with their company account. On a tablet or phone the page rearranges into a single column.

Is HR portal available in English?

Yes — the HR portal interface is in English and Czech. The HR starter content and the Life Situations Centre's e-mails are in Czech, and the Absence interface is Czech only.

How much does HR portal cost?

The HR portal licence costs CZK 3,000 / 4,500 / 6,000 a month depending on the number of Microsoft 365 users (up to 25 / up to 70 / up to 150, more than 150 individually) and is bought with the Starter package. The HR package — the Starter package, HR portal, Absence and Controlled documents — costs CZK 16,900 / 25,900 / 34,900 a month. The rollout is a one-off flat fee: CZK 44,000 on top of your existing intranet, CZK 66,000 standalone including the hub. Prices exclude VAT.

Can we try HR portal first?

Yes, as a pilot: 30 days of the licence free of charge in your own tenant, with the rollout paid as a flat fee. If you order within the 30 days, you pay the licence only from the order date.

What do you need from us for the rollout?

An administrator to create both sites (or ask us to), a one-off approval of access to Microsoft Graph in the SharePoint admin centre, and someone from HR to fill in contacts, systems and company rules in the ready-made content.

How do app updates work?

You upload the package to your App Catalog just once. New versions are then activated by your admin right inside the app — in Settings, on the Version management card — including rolling back to an earlier version. No repeated package deployments: we ship improvements continuously and you choose when to switch.